Shop with answering machine

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Rhonda

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Nov 1, 2002
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Millinocket
www.millinocketflorist.com
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Maine
Tried to call an order out just now and received an answering machine. Dang doesn't that tick me off..........especially when it states "our hours are from 8-5 Monday through Friday and.... Well Answer The Phone !!
Glad they didn't answer because I just spoke with the other shop in that town and told the young lady to visit here !! Nice girl.
 
Tried to call an order out just now and received an answering machine. Dang doesn't that tick me off..........especially when it states "our hours are from 8-5 Monday through Friday and.... Well Answer The Phone !!
Glad they didn't answer because I just spoke with the other shop in that town and told the young lady to visit here !! Nice girl.

I am often the only here at the shop and if my head is in the cooler, or in the sink washing buckets, or emptying the dump in the dumpster, I do not hear the phone, that is why I have an answering machine. And wouldn't you know it, always rings when I am on the john and sometimes I just can't find the darn thing, cause I laid it down somewhere and it is under something (cordless). Plus unless a customer doesn't mind me picking up the phone while I am waiting on them, I really hate to interupt my attention to them. I always call back the shop or customer right away when a message is left. This is a small town and sometimes you gotta do what you gotta do!

Julz
 
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We have a policy that if you are waiting on a customer then you never answer the phone the customer is there with money in there hand you have no idea what is on the phone from salesmen to family memember or customers.
 
I disagree with that policy,steve, the customer wanting a $10 bunch is second priority to a phone order wanting a $100 bouquet! I have lost too many phone orders by putting them on hold to wait on in store customers.....the in store customer will not leave but the phone order will hang up, Ive been doing this long enough to know....

Our phone business far out weighs our walk ins and ive even kidded about closing the store and just taking orders internet and phone...of course that wont happen but it is tempting....customers in store sometimes do more damage than there worth, crushing all my pointsettia plants while walking around with their kids and then buying a $5 bunch???

JMO and another rant....bah humbug:tongue:
 
I often ask if I can call them right back and that I am just finishing up with a customer. Only once has someone said no, so I took the order while ringing up the instore customer. I know what you mean about walk-ins. If I had to depend on walk in sales I would be bankrupt. Our sales mostly come from the phone/web. And we have a beautiful store and very upscale location. I would trade it in a second for a studio where I take internet/phone and consultations (weddings etc). As horrible as it sounds, sometimes I just can't take walk in customers anymore! today, I had a woman come in asking where Kabloom moved to. I bought the store from them almost 2 years ago. she said they were here last year and insisted I tell her where they moved as she only wanted them to fill her order. I told her they went out of business and she stormed out. Weird thing is, I was the designer for them too so it would have been me that designed her past order . whatever. jeez:beer
 
40% of our local sales are walkins.....

20% of our total sales which includes wireouts.

We pay very close attention to walkin customers - let the friggin phone ring.
 
You know what, if they had answered the @ang phone and asked to call me back, NO problem. Just don't put that @ang answering machine on. I WASTED a phone call, MY money cause there is no 800 # listed.....at least answer the phone.
I answer my phone..........!!!!
AND by the way..........the answering machine stated "IF you NEED flowers NOW........call 201 *** ****(which was a different call....another few cents added on)
And yes, I am watering plants, in the cooler, outside sweeping the steps from all the snow falling (and I have a portable phone with me) to answer the phone when it rings.
If you can not answer your phones because you are so busy, hire someone to take those calls because you have just lost a sale and possibly a customer.
It is what I call "customer service".
 
Everyone's business is different...

We just switched back to Verizon for our phone business, and now have voice mail. We have three lines, but this time of year, there are lots of times when all three are busy. Then an incoming call goes to voice mail.

We do about 95% of our business over the phone. Actually, when a customer comes in, I'm almost always on the phone already, at the front of the store. I have a bell to get a salesperson to come out from the design room to wait on the walk-in.
 
Haven't used an answering machine since I figured out years ago that I was mostly paying out the ying-yang for telemarketers to leave messages while talking on my 800 toll-free number. Don't remember ever getting an order from the answering machine or as a result of an answering machine message. Most real customers just hung up when they found out that they weren't going to get to talk to a real person. Kinda like I do every time I get one of those phone banks now.

During normal business hours, we use rollover lines and hands free phones. If necessary, we forward or rollover to one or more hands free cells when we need to step outside the shop or if everyone is going to be off premises for whatever reason. We find that makes the job of phone and customer triage much easier, when necessary, and much less painful for both us and the customer. We seldom lose a call . . . or a customer.

Except during infrequent emergencies and normal holidays, we almost always have somebody knowledgeable who can multi-task a call almost any time during business hours. After hours, on holidays, or whenever we can't answer for whatever reason, our very capable website takes over and serves quite well.
 
Rarely do we ever miss a call here but on occasion it can happen.
On holidays, with myself, a secretary and two or three assistants it's even more rare.
Answering machine does however pick up when I fall on the floor after an 18 or 20 hour day.
 
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